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Administrative Assistant (Sydney, Aus...

This listing was posted on Bechtel.

Administrative Assistant (Sydney, Australia)

Sydney, NSW

Requisition ID: 209567 Bechtel, a global leader in project management, engineering, procurement and construction, has been selected by WSA Co as its Delivery Partner and Project Manager (Definition) for the Western Sydney Airport, a $5.3 billion greenfield facility in Badgerys Creek, New South Wales. This will be a landmark project for the both New South Wales and Australia, and is due for completion at the end of 2026. Bechtel is 1 of the most respected global engineering, construction, and project management companies. Together with our customers, we deliver landmark projects that create longterm progress and economic growth. Since 1898, we’ve completed more than 25,000 extraordinary projects across 160 countries on all 7 continents. We operate through 4 global businesses: Infrastructure; Nuclear, Security & Environmental; Oil, Gas & Chemicals; and Mining & Metals. Our company and our culture are built on more than a century of leadership and a relentless adherence to our values, the core of which are safety, quality, ethics, and integrity. These values are what we believe, what we expect, what we deliver, and what we live. Infrastructure Global Business Unit: Infrastructure is not just about physical assets, such as roads and bridges. It is also about providing people with the power, clean water, communications, and mobility that they need. With the world population expected to reach more than nine billion by 2050, purposeful, smartly, and sustainably designed infrastructure will become critical to expanding society’s access to public goods and innovations that advance individual and community capacity, well-being, national economic growth, and overall prosperity. Role Overview Independently provides administrative support to the team/project/manager, through research, analysis and coordination with other teammates, while exercising a high degree of initiative, discretion, confidentiality, diplomacy, professionalism, flexibility, accuracy and knowledge of protocol. Work Location: Liverpool, South-Western Sydney Area, Australia. Relocation benefits is NOT offered for this assignment. Job assignments and responsibilities may include, but are not limited to: Reviews incoming communications, work orders, and service requests for subject matter content and routes them to appropriate supervisor’s attention. Composes routine correspondence in response to requests for department services; answers inquiries from other departments, area offices, or outside entities Monitors all follow-up actions required by supervisor/manager. Extracts data from reference material, either semi-technical or non-technical in scope. Compiles, analyzes, and prepares or helps prepare details for studies or reports, such as organization planning, charts, graphs, and work load forecasts. Organizes material for meetings, presentations, and training sessions. May operate a variety of audiovisual equipment in the presentation of programs, orientation, and conferences. Helps develop and monitor budget or financial details, such as comparing past costs with future costs, auditing invoices, and verifying labor reports. Reviews deliverables of assigned staff and monitors quality to ensure that all documents conform to established standards and procedures. May implement records management program. Maintains files of various historical data. Assists in cross-training other personnel in professional or discipline-specific skills, techniques, and procedures. Performs other duties as assigned by supervisor. Necessary experience: Must have the legal right to work and remain in Australia without sponsorship. Must be able to demonstrate advanced proficiency using Excel, Outlook, PowerPoint, and Ms word. Must be able to manage an executive Calendar using Outlook. Skills assessments may be administered to test proficiency levels. Must be able to demonstrate basic to intermediate proficiency using Ms excel, Outlook, PowerPoint, and Ms word. Skills assessments may be administered to evaluate proficiency. Must have good written and spoken communication abilities including spelling, grammar, punctuation, and proper use of syntax. Skills assessments may be administered to evaluate proficiency. Must have background coordinating events and/or making arrangements for large meetings. Preferred Requirements: Previous background working as an administrative assistant. Working understanding of electronic document management system. Knowledge of Bechtel organizational structure, functions and procedures. Shaping tomorrow together Bechtel is among the most respected engineering, project management, and construction companies in the world. We stand apart for our expertise to get the job done right—no matter how big, how complex, or how remote. Bechtel operates through 4 global business units that specialize in infrastructure; mining and metals; nuclear, security and environmental; and oil, gas, and chemicals. Since its founding in 1898, Bechtel has worked on more than 25,000 projects in 160 countries on all 7 continents. Today, our 53,000 colleagues team with customers, partners, and suppliers on diverse projects in nearly 40 countries. An Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against on the basis of disability.
July 5 on Bechtel
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